Senior Company Administrator

We are hiring a Senior Company Administrator to join our client’s team in Gibraltar.

What you’ll do:

  • Administration of a portfolio of companies from various jurisdictions and providing support to the Directors in the day-to-day running of entities under management;
  • Responsibility, in liaison with Management, for building and maintaining successful relationships with clients within the portfolio. Regular contact with clients, principally by letter, e-mail and telephone and providing a quality and professional service;
  • Liaising with external advisors including investment advisers, asset managers, lawyers, accountants, brokers, tax advisers, auditors and other third parties, as necessary regarding client affairs;
  • Manage, supervise, train and develop as necessary junior members of staff and oversee their work;
  • Complying with all regulatory and legislative requirements in accordance with the regulatory licenses held by the business, including any codes of practice and regulatory guidance;
  • Undertaking comprehensive company file reviews and periodic AML/Compliance risk assessments;
  • Drafting of AGM’s and Board Resolutions/Minutes;
  • Company billing, invoicing clients;
  • Attending to statutory filing of documents;
  • Updating information related to Companies in Viewpoint, ensuring the client database is always updated and correct;
  • Maintaining daily time records on Viewpoint time billing modules;
  • Liaising with Banks and other financial institutions on day-to-day administration of Company portfolios and cash deposits held;
  • Any ad-hoc tasks and duties as instructed by the directors of the firm’s licensed companies;
  • General upkeep of files, both paper and electronic versions, Document Manager;
  • General office administration.

What you’ll need:

  • Minimum of 5 years’ experience with a Trust or Company Service Provider;
  • Strong Academic background, minimum of 5 GCSE’s including English and Mathematics;
  • Excellent writing and interpersonal skills with a high level of attention to detail;
  • IT skills, including proficiency in Microsoft Office (required) and Viewpoint (preferred);
  • Strong work ethic and the ability to take initiative;
  • Strong organizational skills with an ability to multi-task;
  • Team player.
Job Category: Admin
Job Type: Full Time
Job Location: Gibraltar
Salary: £32000 - £35000

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